Management Assistant

Brussels, Belgium Operations

The company

Apheon is a pan-European mid-market private equity investment company managing ~€2.7 billion of assets from global institutional investors and families. It is headquartered in Brussels, with offices in Paris, Munich, Milan, Madrid, Amsterdam and Luxembourg. Apheon invests in leading companies with a sustainable, competitive position in attractive niche sectors, that are headquartered in the Benelux, France, Germany, Italy, and Spain, with a constant emphasis on developing their environmental, social and governance (“ESG”) journey during its investment period. Apheon employs ~55 direct employees across 7 offices and indirect employees in excess of 22,000 in its participations. More information on Apheon’s activities, people and values can be found in the “working at Apheon” video (link).

In relation to the fast development of its activities, the Apheon Brussels office is looking for a Management Assistant to assist and support the CEO in Brussels in collaboration with the CEO’s Executive Assistant. The office is located in the Blue Tower (Avenue Louise) and is well connected for commuting purposes (tramway, bus,…). Apheon offers a permanent position as of day one.

Job description

The Management Assistant will be (i) taking care of the CEO’s professional and private administration and (ii) monitoring and updating databases. The main activities and responsibilities will be:

− Prepare and edit correspondence, communications, presentations and other documents

− Circulate and file administrative documents

− Manage private administration for the CEO

− Answer and manage incoming calls

− Monitor, screen, respond to and distribute incoming communications

− Receive and interact with incoming visitors

− Frequent contacts with very senior people (i.e. investors, shareholders, C-level people of participations, board members, advisors)

− Liaise with internal staff at all levels and in all regions

− Design and maintain databases (including investor relations CRM system)

Education and experience

− The ideal candidate holds a Bachelor degree in Office Management, in Multilingual Business Communication or Languages and has minimum
2-3 previous experience as an executive assistant

− Language: perfect knowledge of English, French, and Dutch

− Proficient computer skills and in-depth knowledge of MS Office Suite

Key competencies

− Outstanding organizational, communication and planning skills

− Excellent interpersonal skills and flexibility

− Attention to details and accuracy

− Initiative, judgement and decision-making ability

− Confidentiality and integrity

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